Clubhouse Management

General Clubhouse Management

The WindanSea Community Clubhouse was built by and paid for by WindanSea Surf Club with community donations of money, materials and time. It sits on land owned by the State government and has P&E Court development approval for its specific use. The Clubhouse is owned by Sunshine Coast Council and managed on its behalf by the WindanSea Boardriders Club.  

Day-to-day care sits with our volunteer Clubhouse Management Committee, which looks after maintenance, bookings and long-term planning in line with the lease and the Clubhouse Business Plan. Sunshine Coast Council retain oversight of the management of the Clubhouse.

The committee is a mix of WindanSea Boardriders members and representatives from the wider Caloundra surfing community. It operates under the club's constitution and bylaws, so decisions are transparent, accountable and made in the community's interest. The WindanSea Executive nominates the Windansea Committee members and Committee executive of Chair, Treasurer, Secretary and General Committee members.  The Windansea executive reaches out to the community for nominations from the Community for representation on the committee which is then endorsed by the Windansea Executive. 

Programs for Excellence

  • Community connections – Surfing History, existing surfing clubs and groups, assisting development of new surfing clubs and groups, Currimundi special school, Currimundi state school, local high schools generally, Currimundi Rec Camp, First Nations Groups, Landcare, 

  • Financial strength – maintaining the Business Plan, setting hire rates, supporting clients that book the clubhouse, grant funding work, develop new income streams, developing merchandise, focused philanthropy 

  • Facility Excellence – high standard of facility maintenance, update any building dilapidation, maintain assets, improve the functionality and amenity of the building, develop more and better surf training facilities, 

Laws, Policies and Plans

In 2021 the Committee developed an Interim Strategic Plan, endorsed by WindanSea Members, which guided the funding, construction and use of the facility.  This far reaching and excellent plan provided the basis for successful completion of the building and in 2023 providing the basis for the first Clubhouse Management Operational Business Plan. 

Under the terms of the Windansea constitution and Lease the Committee is obliged to follow best practice management processes.  Best practice is a dynamic space so the committee has business and management mentoring from local businesses, SCC and Business Chamber Queensland.

Operational Plans are continuous being updated or developed.  The current suite includes:

  • WindanSea Community Clubhouse management bylaw – to be developed for inclusion in the Windansea constitution

  • Clubhouse Management Operational Business Plan – 2027 update

  • Child Safety Policy 2026 

  • Good Neighbour Policy 2026

  • Alcohol Management Policy 2026

  • Security and Privacy Policy to be developed 2027

The Management Team 

The Committee is organised by the Chair with assistance from the Secretary and the Treasurer.  Meetings are held regularly to review management matters and develop responses that can be actioned.  When complex or long term management issues occur Focus Groups are formed with committee and community support to complete goals in a timely manner. 

The Chair provides regular updates to the committee and WindanSea executives as well as an annual report.  The Treasurer provides regular updates on expenses and income as well as annual reporting to the Tax Office.